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Time Management
by Andrew E. Schwartz

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Meetings:

  • Discourage and discontinue unnecessary meetings.
  • Allow participants to come and go as their contribution is needed and completed.
  • Ask what is the purpose of the meeting? Is this meeting really necessary?
  • Make decisions without meetings. Never use a committee if it can be done individually.
  • Whenever you must hold a meeting, use an agenda and stick to it.
  • Set a time limit. Start on time and quit on time.
  • Invite only those whose attendance is necessary and tell them what will be expected of them.
  • Have someone present to take concise notes for any necessary distribution.
  • Distribute minutes promptly, within 24 hours.
  • Try holding some meetings with everyone standing. More gets done in less time.
  • Minimize “small talk.” Do not contribute to unnecessary conversation yourself.
  • Spend a few minutes at the end to critique the meeting just concluded.
  • Read a good book on how to conduct better meetings.
  • Be prepared for the meeting. Resist tangents. Stay on course.
  • Consider alternatives to meetings, such as telephone conference calls.

Andrew E. Schwartz, CEO, A.E. Schwartz & Associates of Boston, MA a comprehensive management training and professional development organization offering over 40 skills specific programs and practical solutions to today's business challenges.

Copyright, AE Schwartz & Associates. All rights reserved.
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